Sub-Committee Descriptions
The Rules of Association state that the NZAO Committee may delegate to a Sub-Committee or Sub-Committees the administration of any matter within the powers of the Committee and not by law required to be administered by the Committee as a whole.
The aims of the current NZAO subcommittees are listed below. Some subcommittees are limited to one person:
ACC Liaison Officer:
The role of the ACC Liaison Officer is to provide a clear communication pathway between the ACC and the Association.
The objectives of the ACC Liaison Officer are to:
- Liaise with ACC management to ensure the interests to the Association are represented at all times
- Provide advice on any draft policy and/or legislation that may be proposed by ACC that involve orthodontic treatment
The ACC Liaison Officer shall report to the NZAO Committee on request or on any matters of mutual importance. The ACC Liaison Officer will carry out his/her duties within agreed time lines and to agreed standards.
The ACC Liaison Officer will provide the NZAO Committee with a written annual report to be included in the notice of the Annual General Meeting material to be distributed by the Secretary of the NZAO within the time stipulated by the NZAO Rules. The ACC Liaison Officer will speak to the report at the AGM.
Continuing Orthodontic Education for Non-Orthodontists (COEFNO) subcommittee:
The role of the COEFNO subcommittee is to prepare and facilitate the delivery of continuing orthodontic educational material for general dental practitioners, dental therapists, orthodontic auxiliaries and dental hygienists.
The objectives of the subcommittee are:
- Prepare and collate continuing orthodontic educational material
- Deliver the continuing orthodontic educational material or
- Ensure that there are administrative processes in place to enable others to deliver the continuing orthodontic educational material
The membership of the subcommittee shall comprise of three or four members who are full or life members of the NZAO. New members will be appointed by the current committee after consultation with the NZAO Committee.
The subcommittee shall appoint a chairperson immediately after an AGM of the NZAO from within its membership for a term of two years, renewable for another term.
The subcommittee will meet from time to time as deemed necessary, either in person (usually coinciding with annual conferences / meetings), or via teleconference link.
The subcommittee shall report to the NZAO Committee on request or on any matters of mutual importance.
The subcommittee will carry out its duties within agreed time lines and to agreed standards.
The Chairperson will provide the NZAO Committee with a written annual report to be included in the notice of the Annual General Meeting material to be distributed by the Secretary of the NZAO within the time stipulated by the NZAO Rules. The Chairperson, or a subcommittee member will speak to the report at the AGM.
Marketing subcommittee:
The role of the subcommittee is to use initiative to advance the brand of the NZAO and its benefits to those who seek treatment from its members.
The objectives of the subcommittee are to:
- To use information gathered from surveys of: general dentists, dental therapists and public to formulate a strategic plan with immediate, medium (1-2 year) and longer term ( 2-5 year) time periods
- This strategic plan is to include:
List of recommended actions with time lines, budgets and outcome measures for each time period. - Prepare a report for inclusion in the 2009 AGM
The membership of the subcommittee shall comprise of three or four members who are full or life members of the NZAO. New members will be appointed by the current committee after consultation with the NZAO Committee. Non NZAO members can be asked to joined this subcommittee to add expertise and professional advice.
The subcommittee shall appoint a chairperson immediately after an AGM of the NZAO from within its membership for a term of two years, renewable for another term.
The subcommittee will meet from time to time as deemed necessary, either in person (usually coinciding with annual conferences / meetings), or via teleconference link.
The subcommittee shall report to the NZAO Committee on request or on any matters of mutual importance. The subcommittee will carry out its duties within agreed time lines and to agreed standards.
The Chairperson will provide the NZAO Committee with a written annual report to be included in the notice of the Annual General Meeting material to be distributed by the Secretary of the NZAO within the time stipulated by the NZAO Rules. The Chairperson, or a subcommittee member will speak to the report at the AGM.
Mentoring subcommittee:
The role of the sub committee is to assist the association in mentoring new orthodontic graduates, final year orthodontic students and overseas trained specialist orthodontists in their first two years in specialist practice in New Zealand.
The objectives of the sub committee are to:
- Establish contact with the final year Graduate students at the University of Otago and any Specialist registered orthodontists who have recently arrived in New Zealand to work.
- To provide an opportunity to meet together once or twice a year for lectures, case presentations and workshops on subjects of particular relevance to new graduates in the Specialty of Orthodontics.
- To administer the Practice Visit program for final year Graduate Students at the University of Otago
- To establish a group of mentors who will be experienced members of the Association and facilitate interaction between the members of the Mentoring Committee and these mentors.
The membership of the sub committee shall comprise of three to four members of the NZAO. The sub committee shall appoint a chairperson from within its membership for a term of two years. This appointment is renewable for a further two years by mutual consent.
The subcommittee will meet from time to time as deemed necessary and may be required to organize lecturers, workshops, and clinical study days and practice visits.
The sub committee shall report to the NZAO Committee on request or on
any matters of mutual importance. The subcommittee will carry out its
duties within agreed time lines and to agreed standards.
Where possible the activities of the Mentoring Committee will be paid
for by corporate sponsorship. However, the Committee will, if necessary,
request funding for activities not covered by Corporate Sponsorship.
Requests will be made for funding on an event by event basis.
The Chairperson will provide the NZAO Committee with a written annual report to be included in the notice of the Annual General Meeting material to be distributed by the Secretary of the NZAO within the time stipulated by the NZAO Rules. The Chairperson, or a subcommittee member will speak to the report at the AGM.
Resources subcommittee:
The role of the subcommittee is to assist the association in coordinate the production of educational material relating to orthodontics.
The objectives of the subcommittee are to:
- Produce articles in the public arena to educate the public on aspects of orthodontic care and treatment
- Produce articles that help to define the specialty of orthodontics and differentiate between general dentist and specialist orthodontic providers
- Produce orthodontic practice orientated information brochures in standarised format for the benefit of NZAO members and allied health professionals
The membership of the subcommittee is three NZAO members. The
subcommittee shall appoint a chairperson from within its membership and
will meet from time to time as deemed necessary
The sub committee shall report to the NZAO Committee on request or on
any matters of mutual importance. The subcommittee will carry out its
duties within agreed time lines and to agreed standards.
The Chairperson will provide the NZAO Committee with a written annual
report to be included in the notice of the Annual General Meeting
material to be distributed by the Secretary of the NZAO within the time
stipulated by the NZAO Rules. The Chairperson, or a subcommittee member
will speak to the report at the AGM.
Recertification and continuing professional development subcommittee:
The role of the subcommittee is to assist the association in providing advice and guidance in matters relating to Continuing Professional Development as it relates to the requirements for Orthodontic Specialist registration recertification.
The objectives of the subcommittee are to:
- Develop, maintain and review the CPD Process for NZAO members who are registered Specialist Orthodontists, and for registered Orthodontic Auxiliary staff employed by said orthodontists.
- To ensure that the CDP Process satisfies the requirements of the DCNZ for recertification.
- To provide expert advice and feedback to the NZAO on any draft policy or legislation produced by the DCNZ relating to CPD and recertification of specialist orthodontists and registered orthodontic auxiliaries.
- To act on behalf of the NZAO Committee as NZAO’s DCNZ
Approved CPD verifier.
The Chairperson and the membership of the subcommittee shall be appointed by the NZAO Committee. The sub committee shall report to the NZAO Committee on request or on any matters of mutual importance. The subcommittee will carry out its duties within agreed time lines and to agreed standards.
The Chairperson will provide the NZAO Committee with a written annual report to be included in the notice of the Annual General Meeting material to be distributed by the Secretary of the NZAO within the time stipulated by the NZAO Rules. The Chairperson, or a subcommittee member will speak to the report at the AGM.
Webmaster
The role of the Webmaster to is act as a communication link between the NZAO and web host provider in relation to the NZAO website.
The objectives of the webmaster are to:
- Ensure the interests of the NZAO are maintained in the relationship with web host provider and control the content of the website.
- Advise and provide feedback to the NZAO on any proposals placed by the web host provider.
- Promote the use of the NZAO website and recommend any improvements to the site.
- To ensure the Continuing Professional Development record of NZAO members and their registered staff are secure and accessible.
The Webmaster shall report to the NZAO Committee on request or on any
matters of mutual importance. The Webmaster will carry out his/her
duties within agreed time lines and to agreed standards.
The Webmaster Officer will provide the NZAO Committee with a written
annual report to be included in the notice of the Annual General Meeting
material to be distributed by the Secretary of the NZAO within the time
stipulated by the NZAO Rules. The Webmaster Officer will speak to the
report at the AGM.